Live · 120+ subcontractors · 50+ projects

Subcontractor Coordination

AI sends schedule confirmations, tracks pre-start checklists and chases unresponsive subbies — so site managers don't have to.

18 Make scenarios live

Total subbies

120+

active

Confirmed (next wk)

+12 today

Unconfirmed

auto-chasing

Docs incomplete

−3

Avg response

1.2 hr

−76% vs manual

Delays this wk

−70% QoQ

Confirmations · last 14 days

Auto-sent from Procore schedule · replies tracked via web portal

LIVE

Daily digestauto

0600 · sent to #ironbark-ops

Next week's subbies — status. 84 confirmed, 29 unconfirmed (auto-chasing), 7 with incomplete docs (1 blocking).

84 confirmed via portal + email
29 unconfirmed — 2nd reminder sent
7 docs incomplete — 1 site-blocking (Titan Steel SWMS)
Crane reshuffle handled · 3 trades notified

Time saved this week

~22 hrs

vs. manual phone-and-email chases · AI estimate

AI chaser feed

Confirmations, missing docs and schedule shifts · last 24h

4 active

Auto-chasedCoastal Electrical94% confidence

Coastal Electrical — no response to Mon confirmation

AI · why: Schedule shows L5 rough-in starts Wed 0600. 2nd reminder auto-sent 09:14.

AI suggests: Escalate to PM if no reply by 1500.

Docs incompleteTitan Steel Fixers98% confidence

Titan Steel — missing SWMS for Level 5 steel fixing

AI · why: Pre-start checklist 6/7 complete · SWMS upload pending · activity locked.

AI suggests: Block site access until SWMS received. Auto-message sent to site supervisor.

ConfirmedPortfolio-wide100% confidence

84 of 120 subbies confirmed for next week

AI · why: Confirmations pulled directly from Procore schedule and web portal replies.

AI suggests: AI will chase the remaining 36 over next 24 hrs.

Schedule shiftNorthshore Crane Hire · Coastal Concrete89% confidence

Crane window pushed — Harbour Tower Thu→Fri

AI · why: Weather forecast 47 km/h crosswind Thu. 3 trades auto-notified of new sequence.

AI suggests: Confirm new pour window with Coastal Concrete.

Subbie response time · manual vs AI-chased

Hours from initial confirmation request to reply

−76%